How to Use Text Shortcuts in Google Docs


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If you type a line or paragraph in Google Docs and then realize the capitalization of words needs to be different, you won’t have to retype it all out. Instead, easily format any text with these helpful tools.

Change Text Case with a Google Docs Feature

To change the text in a Docs document, fire up your browser, open a Google Docs document, and select the text you want to change.

Select the text for which you want to change the case capitalization.

From the toolbar menu, click Format > Text > Capitalization, and from the list provided, choose the desired type of capitalization. The following are types of capitalization you can select:

  • Lowercase—Makes every letter in the selected text lowercase.
  • Uppercase—Makes every letter in the selected text uppercase.
  • Title Case—Makes the first letter of every word capitalized.

For this example, we want everything to be in capital letters. Click on “UPPERCASE” from the list provided.

Click Format > Text > Capitalization, and then choose one of the types from the list provided.

The selected text will now change to all capital letters.

Like magic, your text will now be changed into the case you chose.

Change Text Case with a Google Docs Add-on

While Google’s built-in capitalization feature is excellent if you want to change the text into lowercase, uppercase, or title case, it does lack a few other options available in other word processors. To get even more case options, you’ll have to install a Google Docs add-on.

RELATED: The Best Google Docs Add-Ons

To get an add-on, open a new or existing file in Google Docs, click “Add-Ons,” and then select “Get Add-Ons.”

Open Add-Ons menu, then click Get Add-Ons

Next, click the magnifying glass icon, type “Change Case” into the search box, and hit the Enter key.

Click the magnifying glass icon, type "Change case" into the search box, and hit the Enter key to search for the add-on.

Click on the “Change Case” add-on in the G Suite Marketplace.

Click on "Change case."

Select “Install” to add the add-on to Google Docs.

Click "Install" to install the add-on into Google Docs.

Click “Continue” to proceed with installing the add-on into Google Docs.

Click "Continue" to proceed with the install.

Upon installing the add-on, you need to grant it specific permissions. These are fundamental to the operation of the add-on for it to function correctly. Make sure you fully understand the permissions and trust the developer before installing any add-on.

Click “Allow” to proceed.

Read through the permissions required by this add-on and click "Allow."

After installation finishes, click Add-Ons > Change Case to see a list of all the options available.

Click Add-ons > Change case to access all the types of case you can apply to your text.

In addition to the three capitalization types already covered—lowercase, uppercase, and title case—Change Case offers up three more types:

  • Invert case—Makes letters the inverse case of each letter selected. If a letter in a word is uppercase, it will now be lowercase or vice versa.
  • Sentence case—Makes the first word of each sentence a capital letter to begin.
  • First letter capitals—Makes the first letter of each word a capital letter.
  • Title case*—Makes the first letter of each word a capital letter, except conjunctions, articles, and prepositions. This is useful for titles and headings.

*While Google Docs already has a capital type with the same name, Change Case uses a different algorithm to capitalize only the principal words. This excludes the capitalization of conjunctions, most prepositions, and articles, except for at the start of a sentence.

Click on the type of capitalization you want to apply to your selected text to change the case.

Voila! Your text has now been transformed into whichever case you chose from the options provided.

That’s all there is to it. You can switch between the case by selecting the text and using either the built-in Google feature or the Change Case add-on.

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Source: How to Easily Change the Case on Text in Google Docs

By Brady Gavin

Techylawyer and its authors do not claim to have written this article, we acknowledge the works of the original author

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